How to Automate B2B Invoicing on Magento 2 (2026 Guide)

Managing wholesale invoices on Magento 2 means more than sending PDFs after checkout. For B2B sellers, the invoice workflow usually starts before the order is placed: buyers need purchase approvals, credit terms, invoice payment options, and clean reconciliation back to accounting. When those steps depend on manual admin work, AR teams spend too much time creating invoices, checking buyer credit, chasing payments, and matching deposits to open balances.

Magento 2 and Adobe Commerce give merchants a strong foundation for B2B commerce, especially when company accounts, purchase orders, and Payment on Account are configured correctly. Adobe’s own B2B documentation explains how purchase order approvals and company credit help teams control spend and manage account-based buying. But those native workflows do not replace a full credit, collections, and reconciliation layer.

This guide walks through six steps to automate B2B invoicing on Magento 2 using native Adobe Commerce features, auto-invoice extensions, and Resolve’s B2B net terms platform. By the end, you will understand how to generate invoices faster, offer net terms at checkout, improve buyer credit workflows, and sync AR activity back to accounting tools like QuickBooks, NetSuite, Xero, or Sage Intacct.

Key takeaways

• Magento handles part of the invoice workflow: Adobe Commerce B2B features support company accounts, purchase order approvals, and Payment on Account, but they do not replace a full AR automation stack.
• Auto-invoice tools reduce admin work: Magento 2 extensions can generate invoice documents automatically when qualifying orders are placed or processed.
• Credit decisions need a dedicated layer: Resolve adds buyer credit checks and net terms workflows so merchants do not have to manage manual underwriting in spreadsheets.
• Resolve supports checkout-based net terms: The Resolve Magento 2 extension adds a net terms payment option and buyer application flow directly into checkout.
• Accounting sync closes the AR loop: Resolve’s financial integrations connect ecommerce, ERP, and accounting systems so payment and reconciliation data can move without manual re-entry.
• A phased setup works best: Merchants can start with company accounts and invoicing rules, then add Resolve for credit, collections, payment workflows, and reconciliation.

What Magento 2 handles natively for B2B invoicing

Before installing third-party tools, understand what Magento 2 already offers.

Company accounts

Company Accounts organize buyers under parent-child company structures, assign purchasing roles, and define which payment methods are available to each company. For Adobe Commerce B2B stores, company accounts are the foundation for approval workflows, negotiated buying, and account-based checkout.

Admins can configure company records, assign a company admin, manage buyer roles, and control the payment methods available to the company. This makes company accounts the starting point for any Magento B2B invoicing workflow.

Purchase orders

Purchase Orders allow B2B buyers to submit orders for approval before completion. Adobe’s purchase order workflow explains that company users can create and manage POs, while approval rules can determine whether additional review is required before the purchase order becomes an order.

This is useful for buyers that need purchasing controls. It also helps merchants keep invoice activity tied to an approved buying workflow.

Company credit and Payment on Account

Company Credit allows B2B companies to purchase against a pre-approved credit line when Payment on Account is enabled. Adobe’s company credit guide explains that admins can set credit limits, track balances, and manage credit activity for company buyers.

This feature helps merchants support account-based buying, but it still depends on the merchant to decide which buyers should receive credit, what limits apply, and how payment collection should be handled.

Quick order

Quick Order streamlines repeat purchasing through bulk SKU entry or CSV upload. For frequent B2B buyers, this reduces ordering friction and helps route repeat purchases through the same invoicing and approval workflows already configured in Magento.

Where Magento 2 leaves B2B invoicing incomplete

Even with Adobe Commerce B2B features enabled, several gaps remain for suppliers extending net terms to wholesale buyers.

No automated buyer credit underwriting

Magento’s Company Credit module tracks balances and credit limits, but it does not function as a full buyer underwriting platform. Before accepting payment by purchase order, Adobe’s purchase order documentation advises merchants to establish the creditworthiness of the commercial customer.

That means merchants still need a process for reviewing buyer credit, assigning credit limits, and deciding which accounts should qualify for net terms.

No complete collections workflow

Magento can support order and invoice workflows, but it does not replace a full collections operation for overdue net terms invoices. AR teams still need reminders, escalation logic, payment follow-up, and exception handling when buyers miss due dates.

Resolve’s accounts receivable automation helps address this gap by supporting payment reminders, collections workflows, payment acceptance, and reconciliation inside a broader AR process.

No full payment-to-invoice reconciliation layer

Matching incoming ACH, wire, check, and card payments to open invoices can still require manual AR work unless the merchant has an integration layer that connects Magento, Resolve, and the accounting system.

Resolve’s B2B payments platform is built to streamline net terms, reconciliation, invoicing, and payment workflows across the systems a B2B merchant already uses.

Magento Open Source has fewer native B2B tools

Magento Open Source supports standard commerce workflows and offline payment methods, but Adobe Commerce B2B features like company credit, advanced company account workflows, and B2B purchase order approvals require Adobe Commerce B2B functionality. Open Source merchants typically use third-party extensions for more advanced B2B invoice automation.

The steps below address each layer: native Magento configuration, auto-invoice generation, Resolve checkout-based net terms, and accounting sync.

Prerequisites

Before starting, confirm you have:

• Magento 2.4.x or Adobe Commerce: Adobe Commerce is required for native B2B Company Credit and B2B purchase order approval features.
• Magento Admin and server access: You will need Magento Admin access and server or SSH access for Composer-based extension installs.
• A Resolve merchant account: Resolve is a B2B payments and net terms platform that helps merchants offer payment terms, manage buyer credit, automate AR workflows, and get paid faster.
• API credentials for accounting software: This may include QuickBooks Online, NetSuite, Xero, Sage Intacct, or another system supported through API integration.
• A sandbox or staging environment: Resolve’s Magento 2 documentation recommends installing and testing the extension in a sandbox or staging environment before going live.

Step 1: Enable company accounts and define buyer roles

Company Accounts are the foundation for any B2B invoicing automation workflow in Magento 2. Without company accounts, B2B-specific approval and account-based buying workflows cannot be configured in Adobe Commerce.

In Magento Admin

Go to Stores > Configuration > General > B2B Features.

1. Set Enable Company to “Yes”
2. Set Enable B2B Quote to “Yes” if you use negotiable quote workflows
3. Set Enable Purchase Orders to “Yes” if purchase approvals are part of your workflow
4. Set Enable Company Credit to “Yes” if you use Adobe Commerce Company Credit
5. Save configuration and flush cache

Create your first company

Go to Customers > Companies > Add New Company.

• Assign a Company Admin as the primary buyer contact
• Configure which payment methods are available to the company
• Set company credit parameters if you plan to use Payment on Account
• Invite additional users and assign buyer, approver, or admin roles

Role-based permissions control who can submit purchase orders and who must approve them. This helps prevent unauthorized purchases and keeps invoice activity tied to the right buyer account.

Step 2: Configure purchase orders and approval rules

With Company Accounts enabled, set up the approval workflow that determines when a purchase order can become an order.

Navigate to purchase order settings

Go to Customers > Companies > Select Company > Purchase Orders.

Enable Purchase Orders for the company, then define approval rules.

Adobe’s approval rules documentation explains that approval rules can control who can create purchase orders and how much they can spend.

When a purchase order passes the approval workflow, Magento can continue the order flow based on the payment method and checkout configuration. Invoice generation may still depend on how your store handles order processing, payment capture, and auto-invoice settings.

Step 3: Set up auto-invoice generation with an extension

Magento Open Source does not include the same B2B purchase order and company credit workflows as Adobe Commerce B2B. Open Source merchants, and Adobe Commerce merchants that want more control, often use a third-party extension to automate invoice creation and delivery.

Common Magento 2 invoice automation options

Installation example

composer require bss-commerce/module-auto-invoice

php bin/magento setup:upgrade

php bin/magento setup:di:compile

php bin/magento cache:flush

Configuration

Go to Stores > Configuration > BSS Commerce > Auto Invoice.

Select the payment methods that should trigger automatic invoice generation. For example, you might enable automatic invoicing for confirmed bank transfer workflows, Payment on Account, or Resolve net terms orders once payment authorization and order status rules are configured correctly.

Every qualifying order can then generate an invoice document automatically, reducing manual admin work in the Magento backend.

Step 4: Add the missing layer: buyer credit, collections, and AR automation

Auto-invoice extensions handle document generation. They do not solve the full credit-to-cash workflow for B2B merchants operating at scale.

Buyer credit risk

Who decides which buyers qualify for net 30, net 60, or net 90? Manual business credit checks can slow down checkout and create inconsistent decisions across accounts.

Resolve adds a credit workflow that helps merchants evaluate buyers and offer net terms without manually managing every credit decision internally.

Collections

When a net terms invoice goes unpaid, AR staff need payment reminders, follow-up, and escalation workflows. Resolve supports net terms management by helping with credit checks, payment reminders, collections management, and buyer-facing payment workflows.

Payment reconciliation

Matching incoming ACH payments, wires, checks, and card payments to invoices, then syncing that data to QuickBooks or NetSuite, creates manual work unless the merchant has a connected AR workflow.

Resolve’s payment integrations are designed to connect ecommerce, ERP, and accounting systems so transaction data can sync back to the finance stack.

To fully automate B2B invoicing on Magento 2, merchants need all three layers: invoice generation, buyer credit workflows, and AR reconciliation.

Step 5: Add embedded net terms to Magento 2 with Resolve

Resolve is a B2B payments and net terms platform that helps merchants offer flexible payment terms while improving cash flow and reducing credit risk. Its Magento 2 extension adds a net terms payment option to checkout.

Resolve’s Magento 2 guide explains that the integration lets your store offer Net Terms as a payment option on the checkout page, surface a buyer application link, and process Resolve payments in Magento order management.

Buyer flow

1. The buyer selects Net Terms at checkout
2. Resolve presents the buyer application or payment flow
3. Resolve runs the buyer credit workflow
4. Approved buyers can complete the order using net terms
5. Resolve pays the merchant according to the approved funding workflow
6. Resolve manages buyer repayment and related AR activity

The result is a checkout flow where buyers can request terms while the merchant avoids building an internal credit and collections process from scratch.

Installation via Composer

composer require resolve/magento2

composer update

php bin/magento setup:upgrade

php bin/magento setup:di:compile

php bin/magento cache:flush

The extension is also listed on the Adobe Commerce Marketplace.

Configuration in Magento Admin

Go to Stores > Configuration > Sales > Payment Methods > Resolve.

1. Set Enabled to “Yes”
2. Keep Mode set to “Sandbox” for development and testing
3. Enter your Merchant ID and Secret API Key from the Resolve dashboard
4. Set Payment Action based on your checkout and capture workflow
5. Define minimum and maximum order totals for displaying Resolve at checkout
6. Customize the payment method title, subtext, and description shown to buyers
7. Set Sort Order to control where Resolve appears in the checkout payment list
8. Save configuration and flush cache

Sandbox testing

With Mode set to Sandbox, Resolve connects to its sandbox testing environment. Use valid U.S. addresses and phone information during checkout testing, since Resolve’s documentation notes that fake address or phone information can prevent configuration testing.

Test the full order cycle:

• Buyer selects Net Terms
• Buyer application or login flow appears
• Buyer confirms payment in the Resolve testing environment
• Magento redirects to the confirmation page
• Transaction appears in Magento Admin
• Transaction appears in the Resolve dashboard

Once every scenario passes, including approval, declined application, capture, cancellation, refund, and partial refund, your Resolve Customer Success Manager can provide production credentials for go-live.

Step 6: Connect Magento, Resolve, and your accounting software

The final layer of B2B invoicing automation in Magento 2 is accounting sync. Without it, payment reconciliation still requires manual matching.

Resolve integrates with major ecommerce, ERP, and accounting systems, including:

• QuickBooks Online: Sync invoice and payment data into accounting workflows
• Xero: Support AR visibility and payment records across finance systems
• Sage Intacct: Connect net terms workflows with ERP-level AR processes
• Oracle NetSuite: Support more complex ERP and reconciliation workflows
• Custom REST API: Connect Resolve to custom ecommerce, OMS, or ERP stacks

When accounting sync is active, the workflow can run with fewer manual steps:

• Magento orders flow into the connected AR process
• Resolve payment and funding activity is reflected in the finance workflow
• Buyer payment records can sync back to the accounting system
• Finance teams can reduce spreadsheet-based invoice matching

The broader value is not just invoice creation. It is the ability to connect checkout, buyer credit, payment collection, and accounting reconciliation in one workflow.

Automate B2B invoicing on Magento 2: before vs. after

Common mistakes to avoid

Enabling Company Credit without clear credit rules

Leaving company credit limits undefined or poorly managed can create operational issues. Set realistic limits per company based on buyer history, internal policy, and the payment workflows your team is prepared to support.

Skipping sandbox testing for Resolve

The Resolve extension touches checkout, buyer applications, order status, and payment workflows. Test every edge case in sandbox mode before switching to Live.

Triggering auto-invoice on the wrong payment methods

Auto-invoice extensions should be configured carefully. Trigger invoice generation only when the order status, payment method, and fulfillment workflow make sense for your business.

Forgetting to flush the cache after configuration changes

Magento configuration changes often require cache flushing before storefront behavior updates. After changing B2B Features, Payment Methods, or extension settings, flush the Magento cache and retest checkout.

Not testing the buyer experience end to end

Most B2B invoicing issues surface during checkout, not in the admin panel. Test from a company buyer account, including role permissions, purchase order approval, Resolve net terms selection, buyer application flow, and invoice email delivery.

Advanced tips

Combine Resolve with auto-invoice extensions

When a buyer selects Net Terms through Resolve at checkout, Resolve handles the credit and payment workflow while Magento and the auto-invoice extension handle invoice document generation. This gives merchants a more complete invoice lifecycle from order placement to AR reconciliation.

Use requisition lists for repeat B2B purchasing

Magento requisition lists help frequent buyers reorder commonly purchased items faster. When paired with company accounts, approval rules, and net terms workflows, repeat purchasing can move through the same automated invoice and payment process.

Segment buyers by net terms tier

Use buyer credit data and payment behavior to guide term options. Some buyers may qualify for shorter terms, while stronger accounts may qualify for longer terms. Resolve’s net terms guide explains how structured net terms can support wholesale purchasing while protecting cash flow.

Keep customer records clean before syncing systems

Clean company names, billing details, contact records, and account IDs reduce matching errors during accounting sync. This is especially important when connecting Magento, Resolve, and ERP systems with historical customer data.

Final verdict: build a Resolve-focused Magento invoicing workflow

Magento 2 and Adobe Commerce can automate important parts of the B2B invoice workflow, especially company accounts, buyer roles, purchase order approvals, Payment on Account, and invoice document generation. But those tools are only one layer of a complete AR system.

For B2B merchants that want to offer net terms without building an internal credit department, Resolve adds the missing credit, collections, payment, and reconciliation layer. It supports checkout-based net terms, buyer credit workflows, non-recourse funding for approved invoices, payment reminders, and integrations with accounting and ERP systems.

A practical rollout looks like this:

• Start with Company Accounts and buyer role permissions
• Add purchase order approvals if buyers require internal approval workflows
• Use an auto-invoice extension where document generation needs to be automated
• Add Resolve to offer net terms directly at checkout
• Connect Resolve to your accounting or ERP system for cleaner reconciliation

For Magento merchants managing wholesale buyers, the strongest approach is not invoice automation alone. It is a connected workflow where checkout, credit, invoicing, collections, and reconciliation work together. Resolve is built for that full B2B payment cycle.

Next steps

You can automate B2B invoicing on Magento 2 in phases. Start with company accounts and purchase order workflows, then add auto-invoice rules where document generation still requires admin work. Once that foundation is stable, add Resolve to bring net terms, buyer credit workflows, collections support, and accounting sync into the same AR process.

Resolve is available on the Adobe Commerce Marketplace and at resolvepay.com.

Get started with Resolve

Frequently asked questions

What is automated B2B invoicing in Magento 2?

Automated B2B invoicing in Magento 2 means configuring the store to reduce manual work across invoice creation, buyer approvals, payment terms, collections, and reconciliation. A complete setup combines Magento company accounts, purchase order workflows, auto-invoice extensions, and Resolve’s net terms and AR automation platform.

Does automating B2B invoicing require Adobe Commerce?

Some automation can be added to Magento Open Source through third-party extensions. However, native B2B features such as Adobe Commerce company accounts, B2B purchase order approvals, and Company Credit require Adobe Commerce B2B functionality. Resolve’s Magento 2 extension supports net terms workflows through the checkout integration.

How does Resolve differ from Magento Company Credit?

Magento Company Credit helps merchants track company credit limits and Payment on Account balances. Resolve adds a broader net terms layer: buyer credit workflows, upfront merchant payment for approved invoices, collections support, and reconciliation through connected accounting systems.

What accounting software does Resolve connect with?

Resolve supports integrations with QuickBooks Online, Xero, Sage Intacct, Oracle NetSuite, ecommerce platforms, and custom systems through API-based workflows. Merchants can review supported systems on the Resolve integrations page.

Does Resolve handle collections and dunning for overdue invoices?

Yes. Resolve helps manage payment reminders and collections workflows for approved net terms activity, allowing merchants to offer buyers flexible payment terms while reducing the operational burden on the internal AR team.

This post is to be used for informational purposes only and does not constitute formal legal, business, or tax advice. Each person should consult his or her own attorney, business advisor, or tax advisor with respect to matters referenced in this post. Resolve assumes no liability for actions taken in reliance upon the information contained herein.