Best B2B Payment Platforms for Diagnostic Equipment Companies

Diagnostic equipment companies face a unique financial challenge: their high-value sales—often averaging $230,000 per transaction—necessitate specialized B2B payment platforms that can handle complex invoicing, extended net terms, and stringent regulatory requirements. From MRI machines to molecular diagnostic systems, these transactions are 100 times larger than typical B2B purchases, creating significant cash flow strain for suppliers waiting 60-90 days for hospital procurement payments. The right payment platform can transform this challenge into a growth engine by accelerating cash flow, automating accounts receivable, and offering flexible credit terms to buyers. For businesses seeking a comprehensive solution that includes embedded net terms, AI-powered credit checks are a powerful starting point to assess buyer eligibility.

Key Takeaways

• Diagnostic equipment transactions average $230,000—100 times larger than typical B2B purchases—requiring specialized payment platforms that can handle high-value invoicing and extended payment terms.
• Non-recourse net terms financing allows suppliers to receive payment within 24 hours while buyers pay over 30-90 days, transforming cash flow management without taking on credit risk.
• AI-powered credit underwriting delivers instant approval decisions for buyer financing, often requiring only a business name and address to evaluate thousands of data points.
• End-to-end AR automation reduces manual overhead for finance teams by handling invoice generation, payment reminders, collections, and reconciliation automatically.
• Healthcare-specific payment solutions must navigate complex requirements including HIPAA compliance, virtual card processing, and the unique payment structures of hospital systems.
• Deep ERP and ecommerce integrations with platforms like QuickBooks, NetSuite, and Shopify eliminate manual data entry and ensure seamless financial record-keeping.

1. Resolve Pay – Non-Recourse Net Terms Financing & AR Automation

Resolve Pay is purpose-built for B2B companies in capital-intensive industries like diagnostic equipment, offering a unique combination of non-recourse net terms financing and end-to-end accounts receivable automation. This platform directly addresses the core pain point of delayed payments by advancing up to ~90–100% of an approved invoice value within ~24 hours, allowing suppliers to maintain healthy cash flow while their buyers—often hospitals or large distributors—pay over 30, 60, or 90 days.

What Makes Resolve Pay Different

Resolve Pay's non-recourse model is a critical differentiator. Unlike traditional factoring or recourse financing, Resolve assumes the majority of the credit risk for late payments or defaults. This transforms the relationship from a financing transaction into a strategic sales tool. The platform's AI-driven credit underwriting, powered by experienced fintech underwriting experts, evaluates thousands of data points to deliver instant decisions, often without any customer interaction beyond a business name and address.

This approach enables diagnostic equipment suppliers to offer competitive net terms that win deals against larger competitors, while completely offloading the administrative burden and financial risk of managing those extended payment cycles. The platform handles everything from initial credit evaluation through final payment collection and reconciliation.

Key Features & Benefits

• Non-recourse advance payments: Get paid in ~1 day instead of 60, with most credit/default risk transferred to Resolve, enabling you to offer attractive payment terms without straining your own cash flow.
• AI-powered AR automation: Automates the entire receivables lifecycle, from invoice generation and payment reminders to collections and reconciliation, reducing manual overhead for finance teams and improving collection rates.
• Embedded, white-label checkout: Offers buyers a seamless, branded experience to apply for and use net terms directly at checkout on your ecommerce site, making financing feel like a natural part of your sales process rather than a third-party solution.
• Unified payment portal: Accepts ACH, wire, credit card, or check through a single, professional portal, with credit card fees passed on to the buyer, giving customers payment flexibility while protecting your margins.
• Deep system integrations: Syncs automatically with QuickBooks, NetSuite, Shopify, and other leading ERPs and ecommerce platforms, ensuring your payment data flows seamlessly into your financial systems without manual data entry.
• Buyer credit management: Comprehensive credit evaluation and monitoring for all your customers, providing insights into buyer financial health and automatically adjusting credit limits based on payment performance.
• Professional collections: Dedicated collections team that maintains your customer relationships while recovering outstanding payments, using proven strategies that preserve long-term buyer relationships.

Customer Success

Resolve's platform has helped businesses like ConEquip grow their net terms revenue significantly and enabled SSSI to achieve 5x revenue growth. These case studies demonstrate how offering flexible payment terms through Resolve's platform can be a powerful competitive differentiator in capital equipment sales.

Ideal For

Diagnostic equipment manufacturers and distributors who want to offer flexible net terms to boost sales while completely offloading the risk and administrative burden of collections and credit management. Particularly valuable for companies selling to hospitals, healthcare systems, and large distributors where extended payment terms are expected but waiting 60-90 days for payment creates significant cash flow challenges.

2. BlueSnap

BlueSnap is a global payment orchestration platform that excels for diagnostic equipment companies with international customers. Its core strength lies in its ability to provide a single integration point that connects to over 110+ payment types across ~180 countries, making it a powerful tool for managing a complex, global sales operation from one dashboard. BlueSnap's modular architecture allows businesses to build a custom payment stack that can be tailored by country, product line, or even specific buyer. This is particularly valuable for diagnostic equipment companies that may have different payment requirements for direct hospital sales in the US versus distributor sales in Europe or Asia.

Key Features & Benefits

• Global reach: Accept payments in 110+ payment types and 200+ regions from a single platform.
• Healthcare-specific solutions: Offers tailored payment solutions for the healthcare and life sciences industries, including support for complex invoicing.
• Accounts receivable automation: Provides tools to automate the collection of invoice payments, reducing DSO.
• Fraud prevention: Leverages Kount for advanced fraud detection to protect high-value transactions.
• Strong compliance: Maintains PCI-DSS Level 1 certification, the highest standard for security.

Large diagnostic equipment manufacturers and exporters who need a sophisticated, scalable payment infrastructure to manage a diverse, global customer base and complex cross-border transactions.

3. Billtrust

Billtrust is a leading accounts receivable automation platform with deep specialization in the medical equipment and supplies industry. It directly addresses the unique complexities of healthcare payments, such as navigating the payment structures of large hospital systems and managing virtual card payments that have become increasingly common. Billtrust's platform is built on a deep understanding that medical payments are far from standard. Single payments in this sector often average $230,000—a figure 100 times larger than in other B2B verticals. Their AI-powered cash application technology boasts an 86.3% average match rate, which is critical for accurately applying large, complex payments from hospital systems.

Key Features & Benefits

• AI-driven cash application: Automatically matches payments to invoices with high accuracy, even for complex remittance data from healthcare organizations.
• Level 2/3 data processing: Reduces interchange fees on card payments by up to 30%, a significant saving on large transactions.
• Digital Lockbox: Automates the processing of virtual card payments, a growing trend in healthcare AP.
• Productivity gains: Billtrust's automation can lead to a 50-80% increase in productivity for operations teams.

Medical and diagnostic equipment suppliers who manage high-value, complex receivables from hospitals and large healthcare organizations and need a specialist AR automation tool.

4. Helcim

Helcim is a favorite among small to mid-sized businesses for its refreshingly transparent interchange-plus pricing model and its commitment to eliminating hidden fees. For a diagnostic equipment dealer who may be new to B2B payments or wary of complex, long-term contracts, Helcim offers a straightforward and cost-effective entry point. Helcim's core promise is a $0 monthly fee and no long-term contract, which is a stark contrast to many competitors. They make this work by offering automatic volume discounts—the more you process, the lower your rate becomes, saving an average of 25% compared to flat-rate pricing. This model is particularly beneficial for businesses with high-value, lower-volume transactions common in equipment sales.

Key Features & Benefits

• $0 monthly fees: No base monthly cost, no cancellation fees.
• Interchange-plus pricing: A transparent cost structure where you pay the actual interchange fee plus a small, fixed markup.
• Automatic volume discounts: Your rate improves automatically as your sales volume increases.
• Strong user ratings: Consistently receives top marks across review sites like TechRepublic (4.53/5) and Merchant Maverick (4.9/5).
• Free business tools: Includes a free virtual terminal, invoicing, and recurring billing software.

SMB diagnostic equipment dealers and distributors who prioritize pricing transparency, want to avoid long-term commitments, and need a simple, reliable way to accept payments.

5. Stax

Stax (formerly Fattmerchant) operates on a subscription-based model that is designed to save money for businesses with high monthly processing volumes, a common scenario for established diagnostic equipment suppliers. Their platform is also built with the healthcare industry in mind. Instead of charging a percentage on every transaction, Stax charges a flat monthly subscription fee (ranging from $99 to $199 USD) and then a much lower per-transaction fee on top of the interchange cost. For a company processing $250,000 or more per month, this model can lead to substantial savings. Stax's healthcare focus means they have built-in knowledge of the regulatory and payment landscape.

Key Features & Benefits

• Subscription pricing: A flat monthly fee that can reduce overall processing costs for high-volume businesses.
• Healthcare expertise: Offers solutions specifically for healthcare businesses, including integrations with various healthcare software.
• Compliant surcharging: Through its sister company CardX, Stax provides a compliant way to offset card processing fees.
• Strong industry ratings: Earns high marks for its service in healthcare, with a 4.41/5 from TechRepublic and a 4.32/5 from Technology Advice.

Established diagnostic equipment companies with high monthly sales volumes that want to optimize their processing costs and have a payment partner that understands the healthcare ecosystem.

6. Stripe

Stripe is the go-to platform for businesses that require a high degree of customization and have the technical resources to build a bespoke payment experience. Its robust API and extensive developer tools make it a powerful engine for complex B2B commerce. Stripe's strength is its flexibility and global reach. It powers the payment infrastructure for some of the world's most innovative companies because it allows for deep integration and custom workflows. For a diagnostic equipment company with a sophisticated ecommerce platform or a custom ERP, Stripe provides the building blocks to create a seamless payment journey.

Key Features & Benefits

• Extensive developer tools: A comprehensive suite of APIs, SDKs, and pre-built UI components for a custom integration.
• High transaction limits: Can support individual charges up to $999,999.99 for many currencies, though practical limits can still depend on the card network, issuer, and risk controls.
• Global capabilities: Supports payments in 135+ currencies across 46 countries.
• Competitive ACH pricing: Offers some of the lowest ACH fees in the industry (0.8% capped at $5 USD).
• Strong review scores: Holds a 4.41/5 rating on TechRepublic and a 4.7/5 on Merchant Maverick.

Tech-forward diagnostic equipment companies that have dedicated development teams and need a flexible, scalable payment infrastructure that they can tailor to their exact business logic and customer experience.

7. PaymentCloud

PaymentCloud carves out a critical niche by specializing in "high-risk" merchant accounts. Many diagnostic equipment businesses, particularly startups, those dealing with FDA-regulated devices, or those using novel business models like direct-to-consumer testing, can be labeled as high-risk by traditional processors. PaymentCloud has built its business on providing merchant account solutions for businesses that face challenges with traditional processors. They boast a 98% approval rate for difficult accounts and have deep expertise in navigating the complexities of the medical device and healthcare sectors, including FDA regulations.

Key Features & Benefits

• High-risk approval expertise: A 98% approval rate for businesses that struggle to get a merchant account elsewhere.
• Regulatory knowledge: Staff with specific experience in healthcare, medical devices, and telemedicine compliance.
• Dedicated account management: Provides a single point of contact who understands your industry's unique challenges.
• Strong customer service: Consistently receives top marks for customer support in reviews, with one source noting "perfect scores for customer service" (TechRepublic).

Diagnostic equipment startups, businesses in emerging or heavily regulated sub-sectors, or any company that has faced challenges with other payment processors due to their business model or risk profile.

8. Paystand

Paystand offers a radically different approach to B2B payments by leveraging blockchain technology to create a business-to-business payment network that eliminates transaction fees on bank-to-bank transfers. This can be a game-changer for high-value transactions. Paystand's core proposition is "zero-fee" payments within its network. When both the payer and payee are on the Paystand network, transactions via ACH, eCheck, or the Paystand Bank Network incur no percentage-based fee. The blockchain ledger provides an immutable, auditable record of every transaction, which is a powerful feature for compliance-heavy industries like medical devices.

Key Features & Benefits

• Zero transaction fees: No percentage fee on bank payments within the Paystand network.
• Blockchain audit trails: Provides a secure, tamper-proof record of all transactions, valuable for regulatory and financial audits.
• Combined AR/AP platform: Offers automation for both accounts receivable and accounts payable in one system.
• Healthcare solutions: Has specific offerings tailored to the healthcare industry's needs.
• Large network: Has publicly claimed a network of 170,000+ companies.

Cost-conscious diagnostic equipment companies that frequently transact with other B2B businesses and are willing to join a new payment network to unlock savings on transaction fees and gain advanced audit capabilities.

9. Square

Square is renowned for its simplicity and ease of use, making it an excellent choice for smaller diagnostic equipment businesses or those just starting out. It has also built a strong reputation for its HIPAA-compliant offerings for the healthcare industry. Square's strength is its all-in-one ecosystem. From a free card reader for in-person sales at trade shows to a full suite of online invoicing and ecommerce tools, it provides everything a small business needs to get started quickly. Its commitment to healthcare compliance is robust, offering a signed Business Associate Agreement (BAA).

Key Features & Benefits

• HIPAA support: Square offers a HIPAA Business Associate Agreement (BAA) for eligible services; you still need to ensure your workflow and systems handle PHI appropriately.
• FSA/HSA support: Can accept payments from flexible spending and health savings accounts, which is common for certain types of diagnostic services.
• Free to start: No monthly fees for its basic payment processing services.
• EHR integrations: Connects with several popular healthcare electronic health record systems.
• Strong user ratings: Maintains a high 4.49/5 rating on Technology Advice and a 4.7/5 on Merchant Maverick.

Small diagnostic equipment dealers, niche service providers, or startups that need a simple, reliable, and compliant way to accept payments with minimal setup and a low barrier to entry.

10. Braintree

Braintree, a PayPal service, is the premier platform for businesses that rely on recurring billing models, such as equipment leasing or service contracts—common in the diagnostic equipment space. Its sophisticated subscription management tools are unmatched for this specific use case. Braintree's dunning management system is its killer feature. It automatically retries failed payments, sends customer notifications, and updates expired card details using network account updater services, all to maximize successful collections and reduce revenue leakage from failed recurring payments—a critical function for maintaining a healthy lease portfolio.

Key Features & Benefits

• Advanced dunning management: Sophisticated, automated tools to recover failed recurring payments and reduce churn.
• Lowest standard rate: Offers one of the most competitive base online transaction rates at 2.59% + $0.49 USD.
• Global reach: Supports 130+ currencies in 45 countries, ideal for international leasing.
• Seamless PayPal integration: Offers PayPal as a payment option at no extra cost, expanding buyer choice.
• High review score: Earns a 4.20/5 rating on TechRepublic.

Diagnostic equipment companies that offer their products through leasing, rental, or equipment-as-a-service (EaaS) models and need a robust, automated system to manage recurring billing, complex pricing plans, and customer retention.

Why Resolve Pay Stands Out for Diagnostic Equipment Companies

In diagnostic equipment sales, the core challenge is offering net terms that win hospital deals without wrecking cash flow or piling on credit risk. Resolve Pay’s integrated approach turns terms into a growth lever: its non-recourse model lets you offer 30/60/90-day terms while getting paid within 24 hours, and you’re protected if the buyer doesn’t pay.

Instant funding pairs with AI credit decisioning and end-to-end AR automation to cover the lifecycle—from evaluation to reconciliation—without building a large credit/collections team. That leverage helps you scale high-value transactions fast. Customer examples like ConEquip’s net-terms revenue growth and SSSI’s 5× expansion show the impact: approving a $200,000 purchase on flexible terms while receiving immediate payment creates a competitive edge processors can’t match.

Frequently Asked Questions

How can a B2B payment platform help my diagnostic equipment company manage large, infrequent purchases?

Diagnostic equipment purchases are among the highest-value transactions in B2B, often averaging $230,000. A specialized B2B payment platform can help by offering net terms to make these large purchases feasible for buyers and by providing invoice advance services that get you paid immediately, rather than waiting 60-90 days for a hospital to pay. Platforms like Resolve Pay are designed for this exact scenario, allowing you to "get paid in 1 day instead of 60."

What are the benefits of offering net terms to buyers of diagnostic equipment?

Offering net 30, 60, or 90-day terms acts like being the bank for your customers. It significantly lowers the barrier to purchase for your buyers, allowing them to acquire the equipment they need now and pay for it from future revenue. This strategy has been proven to increase sales volume and customer retention. With a platform like Resolve Pay, you can offer these terms without the risk or administrative overhead, as the platform handles credit underwriting, collections, and takes on the majority of the default risk.

How can I ensure my payment platform is compliant with healthcare regulations?

For any business interacting with the healthcare system, HIPAA compliance is often a top concern. Platforms like Square and PaymentCloud offer signed Business Associate Agreements (BAAs), which is a formal commitment to safeguard protected health information. For companies dealing with FDA-regulated devices, working with a processor that has specific experience in the medical device space is crucial to ensure your payment processes align with regulatory requirements.

Can these B2B payment platforms integrate with my existing ERP or accounting software?

Yes, integration is a standard feature for modern B2B payment platforms. Most of the platforms on this list, including Resolve Pay, BlueSnap, Billtrust, and Stripe, offer native or API-driven integrations with leading ERP and accounting systems like NetSuite, QuickBooks, and Sage Intacct. This ensures that your payment data flows seamlessly into your financial records, eliminating manual data entry and reconciliation errors.

What is non-recourse advance pay, and how is it different from factoring?

Non-recourse advance pay, offered by platforms like Resolve Pay, means you receive a cash advance on your invoice (up to 100%), and if the buyer fails to pay, you are not responsible for repaying that advance. The platform assumes the credit risk. This is fundamentally different from traditional recourse factoring, where the supplier remains liable for the debt if the buyer defaults, turning it into a loan secured by your receivables. Non-recourse financing is a true sales enabler, not a debt obligation.